
As I explained during the episode, “engrossing” was the practice of having a formal document written out in a larger hand for public presentation. This often had different purposes: some were engrossed to make them more attractive; this was typically called illuminating, and the most typical examples are the ornate Bible pages you see from time to time.
Sometimes it was the preparation of the “final” version of a document. This is the modern use of the term, and you can still hear it bandied about in the US Congress.
The engrossing of the Declaration of Independence was a little bit of both: given its purpose, it needed to look especially good, because its audience wasn’t just Great Britain but the entire world. And the document needed to be signed in order to be final, or official, so engrossment was necessary so that the members of the Continental Congress could affix their signatures.
So what’s the “official” version of the Declaration of Independence? There really isn’t any. What we consider to be “the” Declaration is the engrossed and signed version that now resides at the National Archives. That one’s in poor shape, and I’ll get to it shortly. That’s the version that wound up being engraved by William J. Stone, and when you see an especially clear copy of that document (e.g., today’s cover art), it’s almost certainly a reproduction of Stone’s work.
There are versions in Thomas Jefferson’s handwriting, which have crossouts and changes, and such. That resides at the Library of Congress. The L of C also has a fragment of one of Jefferson’s earliest drafts. Jefferson also made a few “clean” copies of the draft so they would have records of what changes were made by the Congress. Those are at the New York Public Library and the American Philosophical Society. There’s a draft in John Adams’ handwriting at the Massachusetts Historical Society.
We talked a few days ago about the Dunlap Broadsides, the copies that were made the night of July 4 and sent out to the rest of the colonies, so I won’t rehash that here.
There are other broadsides as well, not to mention the full text appearing in many newspapers up and down the coast.
And there are a few manuscript copies here and there.
So if we’re so hung up on the initial engrossing (and I get it, I do), then what happened to it?
Let’s start with Timothy Matlack, who did the engrossing. He first had to lay out the text on the parchment, figure out the margins and spacing, and how much room would be needed at the bottom for the signatures. Over the next thirteen days he wrote out the text, using the best animal skin available, in this case sheepskin.
Matlack used iron gall ink, which was made up of tannic acid, iron, a binder and a little colorant. It’s got a light color when it’s first applied, then darkens to a purple approaching black, then ages to more of a brown like the background of this page. He wrote in very straight lines, suggesting that he made rule lines that are no longer visible (though there are vertical marks in the signature area to help maintain the columns).
Over time, the Declaration was repeatedly rolled, unrolled, folded and unfolded. This means that in some spots some of the ink simply flaked away. In addition, the document was exposed to prolonged sunlight when exhibited. (In fact, if you’re in the Archives, look closely and you’ll see fold marks, especially on the bottom.)
A brief aside: in the early 1800s the Declaration was already looking kind of rough, so (former President and current Secretary of State) John Adams called upon William Stone to create a copperplate facsimile, which took three years to create.
For over 35 years, the engrossed Declaration hung in the Patent Office Building, which was considered to be “fire proof”, but that meant 35 years’ worth of exposure to light coming through the windows. It moved another few times, and each time was under uncontrolled environmental conditions. Finally, in 1876 a commission was created to look into restoring the ink and the signatures. It took a few years but the commission’s recommendation was NOT to restore the document but to store it away in the dark.

In the 1920s the Declaration was displayed again, this time alongside the Constitution, in a room with filters on the glass. Unfortunately by the 1940s insects were found in one of the Constitution cases, plus the humidity in room was uncontrolled. And, of course, Hitler was shooting at us and all, so there was that worry to deal with. Everything was moved to Fort Knox for a few years.
Finally, in 1952 they were moved to the National Archives and placed in cases with dim lighting, controlled humidity, and nonadhesive restraints holding the documents flat. And that’s where you can see them today (modern image at right). There are still a few mysteries, for instance: why hasn’t it faded evenly under the light exposures? How did a handprint get on it sometime between 1903 and 1940? And is it still somehow experiencing damage?
It’s hard to say. But I’ve visited the National Archives a few times and I still can’t help but be awed at the sight of these documents, no matter how faded they are. I can’t help but feel somehow connected to the people who put them together.
Podcast: Play in new window | Download | Embed









